Within Natural HR you have the ability to submit a claim for mileage in self service. To do this go to the homepage and select either the "What would you like to do?" button then "Add Mileage".
Alternatively you can go to:
Self Service > My requests > Mileage
Then select the "add" button where you’ll be taken through to the screen below.
Report name: e.g. Mileage April 2019
Report description: can be left blank unless your company has requested this field is completed.
Claim units: Select Miles or KM depending on which you company uses.
You can add up to 50 lines of mileage expenses to one claim individually by selecting "Add line". To add multiple lines at once, enter a number in the box as shown below and click "Add multiple".
The additional fields will now appear for you to enter your mileage dates and journeys.
Date – the date the mileage was incurred
From – the originating postcode
To – the destination post
Distance – if your company is using Google address look up this will automatically populate based on the from and to postcodes entered. If not, this information will need to be manually entered
Passengers – enter in the number of passengers for the journey
Billable – select yes or no based on whether this should be billage i.e. whether this needs to be charged to a customer. This may not appear depending on your company's settings.
Your company may have provided a threshold at which you can override Google's distance field, otherwise it will be locked.
The "Comments" box is optional unless your company has requested you expand upon the details of your journey e.g. "Visiting customer X".
Once all of the information is complete select the ‘confirm button. This will then take you to the screen below where you will tick the expense declaration if required, be able to view a summary of your claim and either "Submit the claim for approval" or "Save" the claim to come back and submit it at a later date.
Whilst awaiting approval the claim is still viewable by going to:
Self Service > My Requests > Mileage
You will be then notified via email and the "Recent Actions" section on the home screen as to the outcome of your request.