To upload a photo for an employee you can use the Employee Photo feature which is accessed by clicking on the camera icon beside the employee in question in the Employee module.
This feature is meant for a headshot style photo and if you need to upload anything else you should use Employee documents.
When uploaded, the employee photo is then shown on both the Employees file and on the organisational chart.
Process of uploading the photo
To upload a photo is a two step process – initially you upload the picture in the same way as uploading any other document (only JPG, GIF, PNG and BMP images can be uploaded) by clicking choose image and then choosing the file on your computer.
When you have chosen the file you should click use image which will then upload the image and move to step two.
Please note: if you upload an image when there is already an image uploaded this will overwrite and replace the old image.
Once uploaded, you then need to crop the image so it fits the correct aspect ratio for use on the organisational chart and so on.
To crop the image, simply left click anywhere in the main image on the left and drag the cursor – you will then see a light-box appear around the area you have chosen and a preview will appear on the right so you can see what the finished image will look like.
You can make the box as big or as small as you like but the aspect ratio is fixed and cannot be adjusted.
Once happy with the selection, click on “Crop and upload” to finalise the process and upload the cropped image.